Click Fees Ledger on the left-hand navigation toolbar and select the first heading, Bills. The bill browse will show you all the current bills. DRAFT Bills appear in blue text and have a different numbered sequence than other bills. DRAFT Bills are optional, and a continuous bill number sequence is also optional. The Status of a Bill will also appear on the browse. If this column is not showing, you can add it manually through the column chooser.
Click the New button to raise a new bill. The new bill screen is made up of several sections. The header has the following details:
Posting Details
Approval Details
Billing Details
The centre contains the Job Split information where the Bill and WIP amounts are split over the various jobs you may be billing the specific client for.
The bottom section has three tabs:
WIP Allocation
Recovery
Nominal Analysis
- Fill in the posting details section; the date, period, bill number (this can be manual or automatic), and your ref no. Select your client. The centre section will automatically fill with the jobs the client has. The Approval Details will default with the Drafted By details.
- Enter the Net Amount under the Bill Details.
- Split the Net Amount over the different jobs under the Bill Amount column in the center section. Allocate WIP and Profits and Losses on each job line. The centre section needs to agree with the overall bill amount and WIP Allocation Tab below before you can proceed or save the bill.
- Once you have completed the centre section you can click the AUTO button on the top of the screen on each job and it will auto-allocate against the WIP entries under the WIP Allocation Tab.
- Recovery Tab will automatically complete so long as the defaults have been set up, if not you need to manually allocate.
- The nominal analysis will also automatically complete so long as the defaults have been set up, if not you need to manually allocate.
- Click the Save button. The new bill will appear in the browse.